Sherrie Busby ft. Miranda Moore & Delaney Barber: “Supplies Management from the Supply Owner’s Viewpoint”

We ran a live poll and the answer was a clear yes. It’s a universal challenge – between keeping things organized, avoiding stockouts, and doing it all on top of patient care, it can feel like a full-time job on its own.

The top frustrations from the audience: out-of-stock surprises, team members not flagging when something is running low, and juggling supplies across different departments or locations.

The panel’s take: one person should own the budget and place final orders, but the whole team should help spot low stock. Supply management works better as a team sport.

Some attendees had mixed results with tags alone – they tend to get lost. The panel suggested combining physical tags with QR codes so anyone can scan and add items to the cart, which takes the pressure off one person.

Different approaches work for different offices – some use a fixed monthly amount, others base it on a percentage of collections. The general recommendation: aim for around 4% of collections, and base it on what’s actually in your account, not projected production.

Yes, the whole team can add items to the cart, but one person reviews and places the final order. That way everyone contributes without the budget getting out of control.

Absolutely. ZenOne’s inventory list is fully customizable – organize by product type, storage location, department (great for schools or multi-program clinics), or ordering frequency. Whatever makes sense for your workflow.

• Team sport, not a solo job — Get your whole team involved in flagging low stock
• Tags + QR codes — Faster and more reliable than whiteboards and sticky notes
• One person places the order — Everyone adds to cart, supply owner hits buy
• 4% of collections — A simple budgeting benchmark that works for most offices
• Save further from the mouth — Compare pricing on bibs, gloves, suction tips
• Organize your way — Set up inventory by type, location, or department